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Within the last, I have one section for each project and a separate page for each experiment I start. I have a notebook for talk notes, one for cloning, and one for other experiments.

Organize with multiple notebooks and custom tags.

The best part is that you can then search for all the to-do tags across multiple notebooks and tick off the ones you’ve completed (just by clicking on the tick box) right in the search window-creating an automatically generated to-do list. There’s a button on the home menu that allows you to add a check box at the start of your current paragraph. Delineate further columns with Tab, and just press Enter to start filling in the next line. Along similar lines, just hit the Tab button to turn what you’ve just typed into the first cell of a table. You simply type a formula (like 0.15*0.0764=) and the result will auto-complete after you hit the “=” key.

Now, thanks to OneNote, we can reach new lows of mathematical illiteracy. In college, my advisor used to give undergraduates who wanted to work in his lab an arithmetic quiz to make sure they would be able to make buffers.

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The notebooks can also be viewed through your web browser so no software download is necessary. The sharing process is not always obvious, but it’s easy once you learn how (here’s a primer). OneNote allows you to share notebooks, and can highlight, annotate, and date stamp each contribution so you can keep everything straight. Great for methods sections of scanned papers from the 1940s. You can right click on any image and select “Make text searchable.” From then on, when you search for text, the image will show up in the results.

If you’re looking at another Word, OneNote, PowerPoint, or (gasp) Internet Explorer window, the “linked notes” feature will automatically add a small button that links back to whatever document you were viewing when you made the notes. Found under the “View” menu, this feature allows you to create a window that will stay on top of other applications. For example, you can easily cut and paste data to or from Excel and the data will stay in table format. And of course, the Microsoft products all play nicely with one another. For instance, copying and pasting text from websites in OneNote automatically includes a hyperlink to the source below the text.

In addition to using Windows’ built in “snipping tool” to copy an image of a small region of your screen to the clipboard, OneNote has some additional handy features for bringing in data and images. Here are the most useful tips and tricks I’ve learned to make using the software as convenient as possible in a laboratory setting.

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For these reasons, as well as many others, Microsoft OneNote has served me well for the two and half years I’ve been using it, and since it’s now available for Mac (download it for free here) most scientists will now be able to take advantage of it. At the same time, the more specialized software often makes assumptions about what kind of information you want to record, which I find cumbersome and limiting. While lots of companies offer a more specialized lab notebook software, I know at least one person who isn’t able to use their notes because the startup company producing the software went under. As we’ve discussed previously on this blog, there are lots of options for digital lab notebooks, and all come with the enormous benefits of a searchable record of your work that makes sense in a world where all our data are now digital. Over the past few months, I’ve presented two sessions describing the use of Microsoft OneNote as an electronic lab notebook at Harvard. A screen grab of OneNote demonstrating some of the features most useful for lab notebooks, including searching within images.